AV Over IP Cost Savings Breakdown: What You’ll Save Over Time

The professional AV industry is rapidly shifting toward solutions that not only deliver better performance but also reduce costs. One of the most impactful technologies driving this change is AV over IP. By using standard network infrastructure to transmit audio, video, and control signals, AV over IP offers a cost effective alternative to traditional AV systems that rely on expensive, dedicated hardware and cabling. In this blog, we will break down the different ways AV over IP saves money, both during installation and over the long term.

What Is AV Over IP

AV over IP refers to the process of sending audio and video signals over standard internet protocol networks rather than through traditional AV cables and matrix switchers. This approach allows AV systems to leverage existing network infrastructure, making it easier to distribute content across large buildings, campuses, or multi-site operations. The use of IP networks offers greater flexibility and scalability while helping reduce installation and operational costs.

Initial Cost Savings With AV Over IP

Let us begin by looking at the savings you can expect during the initial setup of an AV over IP system.

1. Reduced cabling costs

Traditional AV installations often require separate runs of expensive specialized cabling for video, audio, and control signals. AV over IP allows these signals to travel over standard network cabling, such as Cat6 or fiber. This significantly lowers material costs and simplifies installation because the same cabling can be used for multiple signal types.

2. Lower hardware expenses

In a traditional AV system, large matrix switchers are required to route signals between multiple sources and destinations. These devices can be very costly, especially as the number of endpoints grows. With AV over IP, standard network switches handle this routing function. These switches are usually much more affordable than proprietary AV matrix switchers and are easier to source and scale.

3. Simplified installation labor

Installing traditional AV systems often means running complex cabling and configuring dedicated routing hardware. This increases labor costs and installation time. AV over IP reduces these costs because standard network practices can be applied, and adding new devices is as simple as connecting to the network.

Long Term Cost Savings With AV Over IP

Beyond the upfront savings, AV over IP delivers ongoing financial benefits that make it a smart long term investment.

1. Scalability without major upgrades

With traditional systems, expanding your AV setup can require new matrix switchers, additional cabling, and more specialized hardware. This can quickly become expensive. In contrast, AV over IP allows you to add new devices by simply connecting them to your existing network and configuring the software. This saves money on hardware, cabling, and labor each time you expand.

2. Reduced maintenance and troubleshooting costs

AV over IP systems are easier to monitor and manage using standard IT tools. Many AV over IP solutions include centralized management platforms that allow technicians to diagnose and resolve issues remotely. This minimizes costly service calls and downtime, helping your organization save on maintenance over time.

3. Lower upgrade expenses

Traditional AV systems often require hardware replacement to support new technologies such as higher video resolutions or new formats. AV over IP systems can often be upgraded through software updates, avoiding the need for costly hardware refreshes. This helps protect your initial investment and keeps your system up to date with minimal additional spending.

4. Consolidated infrastructure

By using the same network for AV, data, and voice, organizations can reduce the need for separate cabling plants and equipment rooms. This consolidation helps save space and reduces the cost of maintaining multiple types of infrastructure.

Example Cost Comparison

Let us consider a simplified example to illustrate how AV over IP can save money. Imagine you are building an AV system to support 10 sources and 20 displays across a large office.

A traditional matrix switcher system might require a 20x20 matrix switcher, specialized cabling, and signal extenders. The matrix alone could cost tens of thousands of dollars.
An AV over IP solution would require encoders and decoders for each source and display, plus network switches. The cost of network hardware is typically lower, and you may already have much of the infrastructure in place.

When you factor in labor, materials, and scalability, AV over IP can reduce initial costs by 30 percent or more. Over time, the savings from easier expansion, lower maintenance, and fewer hardware replacements add up to an even greater advantage.

How to Maximize Cost Savings With AV Over IP

If you want to get the most financial benefit from AV over IP, consider these tips:

1. Assess your existing network infrastructure

Make sure your network can handle AV traffic without upgrades that could offset your savings. In many cases, only minor improvements are needed, such as adding VLANs or upgrading specific switches.

2. Choose solutions that support open standards

Open standards ensure that your system remains compatible with future devices and technologies, helping you avoid vendor lock in and costly replacements.

3. Plan for future expansion

Design your AV over IP system with growth in mind so you can add devices without significant additional costs down the road.

4. Train your IT and AV teams

Giving your staff the skills to manage AV over IP systems reduces reliance on outside support and lowers ongoing maintenance costs.

Conclusion

AV over IP is not just a technological upgrade—it is a smart financial decision. From reduced installation costs to long term savings on maintenance and upgrades, AV over IP offers a compelling value proposition for any organization. By investing in this flexible, scalable technology, you can build AV systems that meet today’s needs while positioning your business for future growth. Start planning your AV over IP strategy today and see how much your organization can save over time.